HOW TO TRANSFER SHEEP

If you have any questions regarding your membership or transfers, please contact the Associated Sheep Registry (ASR) at:

NABSSAR
420A Lincoln
PO Box 231
Wamego, Kansas 66547

Telephone: (785) 456-8500
E-mail: (put NABSSAR in the subject line) Do not e-mail forms or photos to the ASR. These must be sent via post ("snail" mailed) or uploaded via the Electronic Submission Process (ESP).

CoR = Certificate of Registry

You must be a member of the NABSSAR to transfer sheep ownership from the previous owner (as indicated by the registrar's signature on the CoR) to oneself.

Before submitting any paperwork to transfer sheep, please become a member and obtain your membership number. You will receive a welcome letter with your membership number and other information from ASR within two weeks of their receipt of your application, not including mailing time, usually sooner.

• The sheep must be registered with us. (See the open registration application process on the Registering Sheep page of our website for sheep registered with the OEBMSSR).
• The owner* of the ewe at the time of the lamb(s) birth is the person who must register the lambs born. A lamb's buyer cannot register it. A sheep may be transferred by the owner into a buyer's name OR the buyer may transfer the sheep into their name.
• Make sure your sheep meets our breed standard. We have both a print version and a photo version for your review. Do NOT transfer a spotted sheep (see our breed standard for "blemish" exceptions). Do NOT transfer a spot carrier.
• The sheep must have an ear tag in its ear to be transferred into ones name. Effective August 1, 2021, only official ID tags (in the US these are the scrapie tags) will be accepted for registrations/transfers. Personal farm tags cannot be used to register sheep. Check with the authorities in your country for information on official ear tags. If the sheep was registered prior to August 1, 2021, using a farm tag, this tag must still be in the sheep's ear when applying to transfer the sheep. If the sheep does not have a scrapie tag, please attach one, in addition to the farm tag, to be in compliance with federal law. To transfer the ownership of a sheep, the ear tag ID # MUST match the ear tag ID # on the sheep's CoR.
• Take a head shot / ear tag photo. See the Additional Information section below and click here for examples of what the photos need to look like.
• If a breeder is transferring a sheep to a buyer at the same time they are initially registering a sheep, follow the instructions on the How to fill out the Application for Sheep Registration/Transfer in the NABSSAR page.
• If a buyer is going to transfer the sheep, on the back of the ORIGINAL CoR, the transfer section needs to be filled out with the buyer's information. The seller should sign the transfer section where it states Seller Sign Here. The ORIGINAL CoR will be mailed to the registrar's office for the transfer to be completed. A transfer is NOT complete if the registrar's signature and date are not in the transfer section on the Approved by and Approved date lines. The sheep is still owned by the last person listed in the transfer section with the registrar's signature and date included.
• 
• Fill out a Work Order & Fee Schedule.
• The photo(s), the application(s) or the CoR, the Work Order, and any other paperwork may be printed and sent via post ("snail mailed") to the ASR (address on the forms and above ^^^). We also have an Electronic Submission Process (ESP) to use to upload forms and images. Forms must be saved as PDFs before uploading and the head shot / ear tag images must be saved as .jpg, .jpeg, .png, or .gif file extensions. The ORIGINAL CoR MUST be mailed. It cannot be sent electronically.
• Payment Options:
• A check may be mailed to the address on the forms.
• Credit card (CC) info can be filled in on the bottom of the Work Order.
• Alternatively, one may call the ASR at 785-456-8500 with your CC info.
• Use PayPal.
• Full payment must be received by the ASR BEFORE any work will be completed. Turnaround time, not including post time, is 10 days, or less.

Additional Information:
I. Examples of proper photos. Questions & Answers regarding the printed head shots showing ear tag numbers.
When taking head shot / ear tag photos for registrations/transfers:

• We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KY6184-1650). ALL of the letters/numbers on the tag need to be visible AND readable.
• The photos need to be looking directly at the sheep, not over the sheep, not looking at the side of the face. We want to see the mouth/nose/muzzle, both eyes, both ears, and the piece/side of the scrapie tag with the COMPLETE ID number. Like these.
• 
• The wool needs to be moved away from the tag so it is not covering the tag information.
• The tag needs to be clean. If necessary, use a baby wipe, Isopropyl alcohol, or similar to clean.
• We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KY6184-1650). ALL of the letters/numbers on the tag need to be visible AND readable.
• If necessary, take a photo of the sheep's face and then a zoomed in photo of the tag with enough of the sheep's face still in it so we know it is the same sheep.
• If necessary, move the ear so the tag is facing forwardhow.
• It may help to focus the camera more on the tag rather than the sheep.
• Take the photos in natural light if possible.
• We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KY6184-1650). ALL of the letters/numbers on the tag need to be visible AND readable.

II. Regarding ear tags:
a. If the sheep is ever re-tagged, for any reason, the owner* of the sheep MUST send the ORIGINAL CoR to the registrar, along with a new head shot of the sheep with the new ear tag in its ear. The ear tag information updates will be made on the CoR by the registry. The duplicate certificate fee is charged for this.
b. You MUST be the last current owner* already listed on the CoR for the sheep in order to request the ear tag information of the sheep be updated by the registry.
c. A sheep may not be able to be registered and/or transferred if the paperwork or the CoR ear tag number information does not match the ear tag on the sheep. When purchasing a sheep, filling out paperwork on a sheep, etc., please check, double check, even triple check the sheep you have is the sheep listed on the paperwork or the CoR.

* Owner = a sheep's Certificate of Registry (CoR) lists the owner of the sheep. It is either the owner listed on the front; OR, the last person the sheep was transferred to, listed on the back of the CoR the NABSSAR registrar has signed off on. A transfer of a sheep making a person an owner is only valid if the Approved by and the Approved date lines have been filled in by our registrar and the NABSSAR's official records reflect the transfer.

Did You Know?

Did you have a registered sheep leave your flock without its Certificate of Registry (CoR) as a non-papered sheep? If you are the last official owner of the sheep (your name is the last one on a sheep's CoR and your ownership has been approved by the registrar) and this was the case, you have the option of having the sheep's record noted as such.
To do so, contact the Associated Sheep Registry (ASR) in writing, by doing the following, and they will add a note to the sheep's records.

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