If you have any questions regarding your membership or your registrations, please contact:
NABSSAR
420A Lincoln
PO Box 231
Wamego, Kansas 66547
Telephone: (785) 456-8500
E-mail:
(put
NABSSAR in the
subject line) Do not
e-mail forms or photos to the ASR. These must be sent via
post ("snail" mailed) or uploaded via the Electronic
Submission Process (ESP).
You must be a member of the NABSSAR to register and transfer sheep (includes the Open Registration Application process).
Before submitting any applications for registering or transferring sheep, please become a member and obtain your membership number. You will receive a welcome letter with your membership number and other information from ASR within 12 days of their receipt of your application, not including mailing time, usually sooner.
See the next section for the Open Registration Application process.
Click here for a step-by-step guide for filling out the form.
Click here to view and print a checklist to use before sending us your packet.
- The sire and dam must both be registered with us.
- The owner* of the ewe at the time of the lamb(s) birth is the person who must register the lambs born. A lamb's buyer cannot register it.
- If a ram was leased OR the ewe was pregnant when you purchased her, include a Ram Lease Certificate.
- Make sure your sheep meets our breed standard. We have both a print version and a photo version for your review. We do not accept spotted sheep (see breed standard for "blemish" exception). Do not register spot carrier sheep with us.
- The sheep must have an ear tag in its ear to apply for registration with us. Effective August 1, 2021, only official ID tags (in the US these are the scrapie tags) will be accepted. Personal farm tags cannot be used to register sheep. Check with the authorities in your country for information on official ear tags.
- Take a head shot / ear tag photo. The photo needs to show the mouth/nose/muzzle, both eyes, both ears, and the piece/side of the scrapie tag with the COMPLETE ID number. The COMPLETE ear tag ID number needs to be in the photo and be READABLE. Click here for examples. Send us color photos, not black and white.
- Fill out the Application for Sheep Registration or Transfer Form . If you've sold the sheep and want to have the transfer reflected on the Certificate of Registry (CoR) issued for the sheep you are applying for, fill in the Seller Transferring to line and include the proper payment for the transfer in addition to the payment for registration. The CoR will be mailed to you, by the ASR, and you are responsible for giving it to the person you transferred the sheep to. We allow either the seller or the buyer to initiate the transfer of the sheep. If you are not taking care of the transfer for your buyer, please explain to them what they need to do to transfer the sheep into their name. A transfer must be completed for a person to "own" the sheep, per the registry.
- Fill out a Work Order & Fee Schedule.
- The photo(s), the application(s), the Work Order, and any other paperwork may be printed and sent via post ("snail mailed") to the ASR (address on the forms and above ^^^). We also have an Electronic Submission Process (ESP) to use to upload forms and images. Forms must be saved as PDFs before uploading and the head shot / ear tag images must be saved as .jpg, .jpeg, .png, or .gif file extensions.
- Payment Options:
- A check may be mailed to the address on the forms.
- Credit card (CC) info can be filled in on the bottom of the Work Order.
- Call the ASR at 785-456-8500 with your CC info.
- Use PayPal.
- Full payment must be received by the ASR BEFORE any work will be completed. Turnaround time, not including post time, is 12 days, or less.
I. The required color photos (not black and white) for the Open Registrations Application process must still be mailed with the entire required packet following the instructions in the next section ˅˅˅. Do not use the ESP for Open Registration Applications.
II. Examples of proper photos. Questions & Answers regarding the printed head shots showing ear tag numbers.
When taking head shot / ear tag photos for registrations/transfers:
- We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KS1234-0001). ALL of the letters/numbers on the tag need to be visible AND readable.
- The photos need to be looking directly at the sheep, not over the sheep. We want to see the mouth/nose/muzzle, both eyes, both ears, and the piece/side of the scrapie tag with the COMPLETE ID number. Like these
- The wool needs to be moved away from the tag so it is not covering the tag information.
- The tag needs to be clean. If necessary, use a baby wipe, Isopropyl alcohol, or similar to clean.
- We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KS1234-0001). ALL of the letters/numbers on the tag need to be visible AND readable.
- If necessary, take a photo of the sheep's face and then a zoomed in photo of the tag with enough of the sheep's face still in it so we know it is the same sheep.
- If necessary, move the ear so the tag is facing forward.
- It may help to focus the camera more on the tag rather than the sheep.
- Take the photos in natural light if possible.
- We need to see the COMPLETE ID number (the flock ID & the sheep ID, ex. KS1234-0001). ALL of the letters/numbers on the tag need to be visible AND readable.
a. If the sheep is ever re-tagged, for any reason, the owner of the sheep MUST send the ORIGINAL CoR to the registrar, along with a new head shot of the sheep with the new ear tag in its ear. The ear tag information updates will be made on the CoR by the registry.
b. You MUST be the last current owner already listed on the CoR for the sheep in order to request the ear tag information of the sheep be updated by the registry.
c. A sheep may not be able to be registered and/or transferred if the paperwork or the CoR ear tag number information does not match the ear tag on the sheep. When purchasing a sheep, filling out paperwork on a sheep, etc., please check, double check, even triple check the sheep you have is the sheep listed on the paperwork or the CoR.
IV. All applications being presented for registration of lambs bred through artificial insemination or embryo transfer, either with imported semen or domestic semen/embryos, must be accompanied by NABSSAR's Certificate of Artificial Insemination &/or Embryo Transfer Breeding, properly completed and signed by the appropriate personnel. ONLY NABSSAR registered rams & ewes may be used for semen and embryo donation. (International members contact us for information on suitable donors.)
V. If you have any questions about filling out the registration/transfer form, please click here for a step-by-step guide. Please feel free to contact the Registrar if you need further assistance with your forms.
* Owner = a sheep's Certificate of Registry (CoR) lists the owner of the sheep. It is either the owner listed on the front; OR, the last person the sheep was transferred to, listed on the back of the CoR the NABSSAR registrar has signed off on. A transfer of a sheep making a person an owner is only valid if the Approved by and the Approved date lines have been filled in by our registrar and the NABSSAR's official records reflect the transfer.
OPEN REGISTRATION APPLICATION PROCESS
Click here for a step-by-step guide for filling out the Open Registration form.
Click here to view and print the form and a checklist to use before sending us your packet.
Sheep registered with the Olde English "Babydoll" Miniature Southdown Sheep Registry (OEBMSSR) may apply for registration with the NABSSAR via this process. Other Babydoll registries will NOT be considered. (Int'l members contact us for exceptions.)
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Before mailing your Open Registration Application packet, review you have enclosed the following:
Check with us, often times the sire and/or dam may be in our database already so we know their color. |
ORSC = Open Registration Standards Committee
The NABSSAR will NOT accept any sheep via Open Registration, regardless of it meeting our breed standard, if either the sire or the dam of said sheep is spotted.
It is understood any BABYDOLL Southdown applying for registration with the NABSSAR must meet the Breed Standard as outlined in the NABSSAR Handbook. You may apply for your sheep's registration through the NABSSAR Open Registry Standards Committee if your BABYDOLL Southdown sheep meets our Breed Standard and is registered with the Olde English "Babydoll" Miniature Southdown Sheep Registry (OEBMSSR); OR if you have a BABYDOLL Southdown sheep meeting our Breed Standard whose sire and dam are registered with the OEBMSSR. (See paperwork requirements as noted above on line C.) You MUST provide a copy of the sheep's sire and dam's Certificate of Registration from the OEBMSSR; OR, a copy of a pedigree from the OEBMSSR with the sheep and its sire and dam (and their colors) listed, in both cases. If either, or both, the sire or dam are listed as being spotted on the CoRs or the pedigree, the lamb will not be accepted regardless of whether it is spotted. PLEASE NOTE: You may be requested to provide additional pictures or documentation, in addition to the requirements listed below, to help in the decision process.The Open Registry Process: The sheep must go through the application and inspection process. Please note the following regarding Open Registration.
1.) Turnaround time (not including mailing time) for Open Registration packets may be up to 4 - 6 weeks. If the packet does not include all of the required information; or, if additional information is needed, turnaround time will be longer.
2.) The RUSH option is not available for Open Registry applications.
3.) Please plan ahead or make copies of your application to give to buyers if necessary.4.) If filling out the form by hand, please PRINT CLEARLY.
THE
STEPS:
1.) You
must be a member of the NABSSAR to register (includes Open Registry)
and transfer sheep.
Before submitting any applications for
registering or transferring sheep, please become
a member and obtain
your membership number. You will
receive a welcome letter with your
membership number and other information from ASR within two weeks of
their receipt of your application, usually sooner. If your BABYDOLL
Southdown sheep meets our Breed Standard and is registered with the
Olde English Babydoll Registry (OEBMSSR); OR if you have a BABYDOLL
Southdown sheep meeting our Breed Standard whose sire and dam are
registered with the OEBMSSR and neither is spotted, you may apply to
transfer the sheep to NABSSAR by filling out the Open Registry Form and
complete the process listed.
2.) The applicant sheep MUST be at least 9 months old so we can estimate adult height using the height photo submitted.
3.) Fill out the Open Registry Form and Work Order & Fee Schedule Form, then Print It The form is a fillable PDF or you may print it first and fill it out by hand. The form must be COMPLETELY filled out. Click here for guidance on taking proper pictures and filling out the form.
4.) Submit 4 clear photos (color photos, not black and white) of the animal standing squarely, each side (right and left), front and back. The photo must be clear, close, and include the entire sheep in the photo. Please only have one sheep in each photo. The photos must be submitted hard copy. You may use a digital camera but print the photos on a piece of paper. The photos can be on one sheet of paper but make sure they are not too small. Color pho
5.) The sheep must have a USDA official ear tag (Scrapie ear tag). The numbers on the tag must be visible in the photo. This most likely will require a separate photo but make sure it is clear it is the same sheep. We want to see the mouth/nose/muzzle, both eyes, both ears, and the piece/side of the scrapie tag with the COMPLETE ID number.
6.) The ORSC needs proof of height. In the side photo, or take a separate photo, have the sheep standing next to a yardstick or wicket. Your sheep will need to be on a flat and level surface. You can lay a second yard stick across the sheep on the withers (the ridge between the shoulder blades) making sure it is level. Hold the second yard stick perpendicular to the yardstick next to the sheep. When taking the photo, be level with the sheep and not standing over it so the accurate measurement can be seen. When using a yardstick, mark the 24-inch measurement with a black marker or a piece of tape so it is easily seen in the photos. If your sheep is not sheared in the pictures, press the fleece down.
7.) Make a photocopy of the sheep's current registration papers and copies of any available extended pedigrees, or any other information about the sheep to include with your mailing.
8.) Include a copy of the genotyping results (RR, QR, or QQ) from the lab if you would like this information to be added to the CoR.
9.) Include the Work Order & Fee Schedule and the fees. $9.50 per sheep registration or transfer (refundable if the sheep is not accepted), plus $10.00 for viewing photos and documents (non-refundable). Send a total of $19.50 per sheep when applying for Open Registration.
- 10.) Click on the image to view and print a
checklist.
11.) Snail mail the:
- Open Registry Form (filled out completely)
- Work Order & Fee Schedule
- Copy of Certificate of Registration from OEBMSSR or an application for registration from the OEBMSSR filled out and signed by the seller. Also, copies of both sire & dam's CoR from the OEBMSSR; OR, a pedigree from the OEBMSSR with the sire and dam listed (and their colors).
- Copy of any pedigrees with extended lineage information
- Photos (color, not black and white) - front, back, right side, left side, ear tag(s), & height
- Copy of genotyping results (RR, QR, or QQ) if to be added to the CoR.
- Correct Fees
The members of the ORSC will review each submitted application individually. If your sheep meets the requirements, as well as the NABSSAR Breed Standard, your application will be forwarded to the Registrar and the Certificate of Registry (CoR) will be granted and mailed to you.
Improperly filled out forms, incorrectly sent applications, or insufficient funds will be returned. This may cause delays in the process. All applications for registry require photocopies of previous CoR's. Please do not send in the original certificates as they will not be returned.
Click
here for guidance on taking proper pictures and a step-by-step
guide to filling
out the form.
Or contact Jody Fuller.
HOW TO UPDATE AN EAR TAG WITH US
Only the registered owner of the sheep may update an ear tag. An registered owner is the person listed on the front of the Certificate of Registry (CoR) or the last person listed on the back, in the transfer section, the registrar's signature and date indicates a transfer to a new owner has been completed.If the sheep has lost the ear tag it was registered with, apply a new one, if you are the registered owner. The tag number the sheep was registered with is listed on the CoR in the NAME line of the sheep. The tag in the sheep's ear and the tag listed on the CoR MUST always match. Use your official ID tags with your flock # on it. In the United States, this is the "scrapie tag". if you do not have your own scrapie tags, see this page. If one of our international members, use the tags required by your government.
- Attach the new tag to the sheep's ear. The USDA/APHIS requests the tag be applied to the left ear to comply with a request by shearers. The left ear is not mandatory. See this image for proper tag placement. To aid in taking your head shot / ear tag photos, on two-piece tags, place the piece with both the flock ID & the animal ID on the inside of the ear. On the one-piece loop tags, place the side with the flock ID & the animal ID facing forward. By doing this, the ears don't have to be twisted to take photos and typically only one photo of the sheep would need to be submitted.
- Take a new head shot / ear tag photo (see examples) after the new ear tag is attached.
- Fill out a Work Order and Fee Schedule. You'll be marking D. Duplicate Certificate/Ear Tag Update. The cost is $5.50.
- The ORIGINAL CoR must be sent via post to the Associated Registry in Wamego, KS. Their address is noted at the top of the Work Order and Fee Schedule.
- The photo and the Work Order and Fee Schedule can be printed and mailed with the CoR; OR, you may upload the Work Order and Fee Schedule (PDF only) and the head shot / ear tag photo (.jpg, .jpeg, .png, or .gif only) using our Electronic Submission Process - ESP.
- The sheep's record will be updated in our database and the new tag will be listed on the CoR. The updated CoR will be mailed to you.
- If you purchased a sheep with only a farm tag and the farm tag was used to register the sheep (prior to August 1, 2021 when our new policy went into effect) keep the farm tag in the ear. In addition, please attach one of your scrapie tags and have the sheep's records updated as outlined above. Scrapie tags are required by federal law to be on a sheep when they leave their farm of origin (where they were born).
- In the United States, the mandatory National
Scrapie
Eradication
Program requires records be kept for 5 years.
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